Elevate Your Mind.
Through the Master Mind Newsletter, delivered every other Tuesday, we unleash your full potential and upgrade decision-making. We’ll explore mental models and life design.
By Juan Carlos
Work expands to fill the time available for its completion. Simply, the amount of time you have to complete a task is how long it will take to finish it.
Say you had a task that should take a couple of hours, but you have given yourself five hours to accomplish it, you will spend those five hours anyway. You may use the time to investigate, research, or procrastinate, but the task’s outcome is the same, even though you gave yourself twice the time necessary to complete it.
Why Use It
Knowing that time is malleable, be mindful when setting goals for yourself. Recognize that extending the amount of time something will take might counterintuitively result in no difference in quality.
When to Use It
When folks are confronted with scarcity, they are more likely to think unconventionally. So, adding constraints could make you more creative than you’d have been otherwise, and might result in a better outcome.
While uncomfortable at first, designing constraints helps get tasks done more quickly and eliminates an amorphous set of expectations without any milestones.
How to Use It
Find ways to incorporate it into your productivity toolkit and as a way to engage with your creativity more healthily.
Since the amount of time for a task will take the entire amount of time allotted, you can be opportunistic with your own goals and reduce the time you’ve allocated for any job. By giving yourself an ambitious timeline, you will complete the work in less time.
How to Misuse It
Don’t push yourself to finish a task on an aggressive timeline that is unrealistic. Some things take a few hours, days, weeks, months, or years. Be truthful with yourself about your capacity to complete work.
Block chunks of time out for tasks you have come up with and set smart and challenging due dates.
Where it Came From
The law was named after Cyril Northcote Parkinson, a British historian who coined the term as part of an essay published in The Economist in 1955. He noted that as bureaucracies grow, they became less efficient. Over time his writing was translated into many languages and became popular in the Soviet Union.
Unlock Clear Thinking
Fueled by a passion for storytelling and excitement for life design, I find joy in reframing narratives to illuminate paths toward fulfillment. My experience spans high-growth startups, filmmaking, and social impact, culminating in my authorship of “Mind Guide: 49 Mental Models for Effective Decision Making.” Through mentoring and coaching, I guide teams and individuals to discover purpose and cultivate a meaningful life.
I started in film, directing award-winning features such as ‘Know How’ and ‘Second Skin.’ These cinematic endeavors earned me recognition and allowed me to serve as a spokesperson for Adobe. I founded the White Roof Project, a grassroots climate activism campaign that mitigated the urban heat island effect and spurred community-led social change.
I carried my storytelling skills and passion for societal transformation as I transitioned into the startup ecosystem. Initially, I contributed to social impact apps, converting complex issues into accessible solutions. This early experience laid a foundation for my later work, where I led the development of groundbreaking products within high-growth startups. My work has underscored the potential of technology to innovate industries and amplify the quality of human life.